User Control – Add or Edit User

📋 Overview

The User Control dialogue allows Administrators to add, edit, or manage user accounts in GGP.

• Corporate Administrators can manage all users.

• Departmental Administrators can manage users in their department only.

• Advanced or GGP Users can access their own record (if permitted) to change passwords or reset locks.

📝 You must create departments first before adding users. See Setting Up Departments.

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👥 Add or Edit a User

➕ To Add a User:

1. Log in as an Administrator via the GGP Applications Launcher.

2. Click Users to open the User Control screen. 

3. Select User > New or click the New User icon.

4. Fill in user details (see 'User Details Explained' below).

5. Click File > Save or the Save icon to finish.

✏️ To Edit a User:

1. Select the user from the list.

2. Choose User > Edit or click the Edit icon.

3. Modify details and save.

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🧾 User Details Explained

Field	Description
Login ID	User’s GGP login name
Password / Confirm	Set and confirm password (shown as *)
Expiry Date	Auto-calculated from password policy (ExpiresInXDays)
Dept	Department assigned (only editable by Corp Admins)
Name / Phone	User’s full name and contact info
Type	User type: Corp Admin, Dept Admin, Advanced User, GGP User, View User, or Map User
GGP Licence	Assign licence from dropdown (based on department or general availability)
Timeout	Auto logout period to free licence (see notes below)
Directories	Click View/Modify to configure (see Setting Up Directories)
Log On / Off	Read-only timestamps of last login and logout

💡 Timeout only works with network licences. If the GGP window is minimized, the dialogue appears only when restored.

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🛠️ User Account Tips

• If required fields (Name, Dept, Type) are blank, save will fail.

• Use the Revert button to discard unsaved changes.

• If editing fails due to active locks, clear them using:

  • Reset Locked Out User + Clear all user’s locks

  • Or remove locks manually via LockTableViewer (Corp Admin only)

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🔐 Password Management

To adjust a user's password settings:

1. Navigate to the User Control screen.

2. Click the Edit button next to Password.

An individual user account can be configured with the following combinations:

• ✅ User Must Change Password at Next Logon

• 🚫 User Cannot Change Password

• ♾️ Password Never Expires

• ✅♾️ User Must Change Password at Next Logon and Password Never Expires

• 🚫♾️ User Cannot Change Password and Password Never Expires

❌ Note:
You cannot combine "User Must Change Password at next logon" and "User Cannot Change Password" for the same user.

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🛑 Suppressing the Expiry Dialog

• To prevent the password expiry dialog from appearing (even if the user has an empty password), check the "Password Never Expires" option.

• If an empty password does expire, clicking [OK] on the “New Password/Confirm Password” dialog allows continued use of the blank password.

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⚙️ Apply Global Policies

Use the GGPPS.INI configuration file to implement organisation-wide password policies.

Refer to: Password Maintenance for setup instructions.

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🔄 Importing Users (Windows Domain)

• Use the Import Users wizard from the toolbar to:

  • Select Windows groups or users

  • Automatically create matching GGP user accounts

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🧩 Active Directory Support

Enable automatic GGP account creation for users based on Active Directory login profiles.

See Active Directory Logins for full setup instructions.